Internship as an Office Manager Assistant for Amaris in Portugal

Deadline : 23 Jan 2020

Nonprofit organization: Amaris

Specialities: Business and marketing

Study level: Undergraduate

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Internship as an Office Manager Assistant for Amaris in Portugal

Amaris invites you to apply for its office manager assistant internship

Eligibility:

  • You must be enrolled in a master's program in business management.
  • You should be available for 6 months internship gap year or end of studies.
  • You should have good attention to detail.
  • You should be able to work independently.
  • You should be to interact proactively with management and staff.
  • You must have a hard-working and high responsibility.
  • You must be a good command of English, both verbal & written communication.
  • You must be fluent in English & Portuguese and if you have a good knowledge of French, It will be nice.

Your Role:

  • The aim of the administrative & finance department is to ensure Mantu’s growth in compliance with all regulations, as well as sustainable and optimized business conditions.
  • As an office manager assistant you will be in charge of:
  1. Managing mobile / IT/car fleets and updating fleets' data on the system.
  2. Managing the stock (avoiding out of stock and overstock) supplies, goodies and car & mobile fleet (parking, fines, repairs…).
  3. Managing asset requests from their internal ticketing system: BCS (business corporate services).
  4. Improving office environment.
  5. Collecting and dispatching postage, charge for mailing an item like stamps.
  6. Managing accesses (parking and badges).
  7. Monitoring the tiding and cleaning (supplier management / daily routine).
  8. Taking initiatives to reinforce appropriate behaviors and enforce rules in the office with HR support.
  9. Tracking office occupancy.
  10. Align with the procurement department to have the right level of services in the office(s) you manage.
  11. Controlling daily requests on the ticketing system.
  12. Supporting IT, HSE & procurement team locally.
  13. Participate in offices management committees.
  14. Follow up a local project and be the link with the corporate services.
  15. Welcoming and registering visitors.
  16. Organizing events.
  17. Organizing locally after works, breakfasts, and meetings as per the needs of the locals.
  18. Sharing relevant information within the team (project progress, articles …).

About Amaris:

Amaris is an independent, international technology and management consulting group. Created in 2007, Amaris is already established in over 50 countries and supports more than 850 clients worldwide throughout their project's lifecycle. The company's expertise covers five areas of innovation: Business and Management, Information Technologies, Engineering and High Technologies, Telecommunications and Biotech and Pharma. With more than 65 offices across the world, the group offers proximity support to its clients in all their locations and many opportunities for international careers for employees. In 2019, Amaris aims to reach a turnover of 350 million euros, 6500 employees and to develop its workforces with the anticipation of a further 2000 new job openings. The company expect to triple their workforce within the next few years and reach a leading international position in independent consulting.

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Host Country: Portugal

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