Job Opportunity in Morocco to Work as a Program Assistant in WHO

Deadline : 03 Aug 2020

Nonprofit organization: World Health Organization

All specialities

Study level: Undergraduate

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Job Opportunity in Morocco to Work as a Program Assistant in WHO

WHO announces a job opportunity in Morocco to work as a program assistant to ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with member state's health and development agendas, and harmonized with the United Nations country teams.

Eligibility:

You must:

  • Complete secondary education supplemented by secretarial or business administration training.
  • It's preferred to have university degree in business administration, social sciences or related field.
  • Have least five years' progressive administrative experience.
  • It's preferred to have relevant experience in the UN system.
  • Good filing and organizational skills and ability to maintain good working relationships with staff, experts and visitors.
  • Demonstrated ability to translate routine correspondence into English.
  • Very good time management and stress management skills.
  • Knowledge of WHO rules, manuals, practices, procedures and WHO style.
  • You can find enhanced WHO global competency model from here.
  • Teamwork skills and respecting and promoting individual and cultural differences.
  • Communication skills and moving forward in a changing environment as well as producing results
  • Expert knowledge of English, French and Arabic.

Your Responsibilities:

The incumbent will perform the following duties:

  1. Provide full administrative support to the assigned program. Draft, review and revise correspondence, reports and documents for proper format and content in consultation with the supervisor. 
  2. Independently compose correspondence of administrative nature, take notes at meetings, provides informal interpretation/translation when required.
  3. Prepare and process travel requests for team members using GSM, arrange for visa issuance, security clearance, flight and hotel bookings, follows up travel related issues of national and international missions.
  4. Scan, record, refer and follow up correspondence and documents, evaluate the urgency or critical nature bringing them to the attention of the responsible staff. 
  5. Inform and remind responsible staff of follow-up dates, response or specific actions, supplying supporting material as appropriate.
  6. Using GSM, monitor aspects of the implementation of country activities, funds for project/program budget levels and financial expenditures, according to the approved country work plan. 
  7. Initiate and process different transactions in GSM, including procurement of goods and services. Follows up with concerned parties the receipt of deliverables and finalization of payments.
  8. Compile background material for planning, monitoring and evaluation (including mini-review) exercises. Maintain and update the filing of technical documents and correspondence (soft/hard copies and databases if applicable) and create background reference material as appropriate; access and retrieve relevant material.
  9. Finalize all administrative and logistics preparations required for the organization of meetings held in the country (working groups, seminars/courses, workshops) and pay per diem to participants as appropriate if needed.
  10. Respond to and act on telephone inquiries in a timely manner. Assess the critical nature of technical issues and direct them to appropriate staff for reply, coordinate appointments for supervisors, establish and maintain a proper computerized information system on MOH and UN counterparts, WHO collaborating centers, etc.

Benefits:

WHO offers staff in the general services category an attractive remuneration package, which for the above position includes an annual net base salary starting at MAD 190,422 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

About WHO:

The organization's goal is to build a better, healthier future for people all over the world. Working through offices in more than 150 countries, WHO staff work side by side with governments and other partners to ensure the highest attainable level of health for all people. They strive to combat diseases; infectious diseases like influenza and HIV and noncommunicable ones like cancer and heart disease. They also help mothers and children survive and thrive so they can look forward to a healthy old age, and ensure the safety of the air people breathe, the food they eat, the water they drink, and the medicines and vaccines they need.

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Area: Maghreb

Opportunities: Jobs

Host Country: Morocco

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