Job Opportunity at the UN in Turkey: Administrative Assistant

Date limite : 12 mars 2020

Organisation à but non lucratif: United Nations

Spécialités: Management et Marketing

Niveau d'études: Etudiant

Consultée 204 fois

Job Opportunity at the UN in Turkey: Administrative Assistant

The United Nations is offering an exceptional job opportunity for an Administrative Assistant to start working in the Technology Bank for the Least Developed Countries in Turkey for 2020. The objectives of the Technology Bank include strengthening the science, technology and innovation capacity of least developed countries; and promoting the development and implementation of national and regional science, technology and innovation strategies.

Responsibilities:

Human Resources Management:

  1. Initiates, processes, monitors, reviews, and follows-up on actions related to the administration of the UN Technology Bank’s human resource activities.
  2. Enters maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems.
  3. Reviews entitlements-related claims and reports.
  4. Provides advice and guidance to staff with respect to administrative procedures, processes, and practices, liaising with central administrative services as necessary.
  5. Maintains and reviews organizational staffing tables; prints and reviews.

Budget and Finance:

  1. Monitors the status of expenditures and allotments.
  2. Consolidates data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.
  3. Reviews the status of relevant expenditures and compares them with the approved budget.
  4. Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
  5. Assists in the preparation of budget performance submissions.
  6. Prepares statistical tables and standard financial reports.

General Administration:

  1. Prepares, processes, and follows-up on administrative arrangements and forms related to the official travel of staff.
  2. Drafts routine correspondence. 
  3. Maintains files of rules, regulations, administrative instructions, and other related documentation.
  4. Maintains up-to-date work unit files (both paper and electronic).
  5. Coordinates extensively with service units and liaises frequently with UN Technology Bank staff.
  6. Performs other related administrative duties, as required.

Contract Administration:

  1. Assists with the day-to-day administration of contracts between the UN and external contractors for outsourced services.
  2. Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
  3. Processes the payment of contractors' invoices and monitor payments.
  4. Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including UN grounds, passes, the property passes, UN parking permits, swipe-card access, and door keys.

Required competencies:

Professionalism:

  1. Ability to perform a broad range of administrative functions.
  2. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. 
  3. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concern.
  4. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. 
  5. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork:

  1. Places team agenda before personal agenda.
  2. Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.
  3. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
  4. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education:

High school diploma or equivalent is required. Additional technical qualifications, Certified Public Accountant (CPA) is desirable. Supplementary courses/additional training in office administration, travel, procurement or other related field is desirable.

Work Experience:

  1. A minimum of five years’ experience in administrative services, finance, accounting, audit, human resources or related area is required.
  2. Experience in using Enterprise Resource Planning (ERP) system.
  3. Experience with the requisitioning, procurement and payment process, travel management is desirable.

Languages:

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Fluency in oral and written Turkish is desirable. Knowledge of another official United Nations language is an advantage.

About the United Nations:

The United Nations (UN), was established in 1945, is an intergovernmental organization responsible for maintaining international peace and security, developing friendly relations among nations, achieving international cooperation, and being a center for harmonizing the actions of nations. It is the largest, most familiar, most internationally represented and most powerful intergovernmental organization in the world.

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Pays hôte: Turquie

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