Job Opportunity to Work as a Business Support Associate in UAE from World Food Program

DÉTAILS OPPORTUNITÉ

Récompense totale

0 $

Organisation à but non lucratif

World Food Program

Région

Moyen-Orient

Pays hôte

Émirats arabes unis

Date limite

18 juin 2020

Niveau d'études

Premier cycle

Type d'opportunité

Emploi

Financement d'opportunité

Financement complet

Pays éligibles

Algérie , Comores , Egypte , Jordanie , Liban , Mauritanie , Oman , Qatar , Soumalie , Syrie , Émirats arabes unis , bahrain , Djibouti , Iraq , Kuwait , Libya , Maroc , Palestine , Arabie Saoudite , Soudan , Tunisie , Yemen

Région éligible

Toutes les régions

World food program announces a job opportunity to work as a business support associate to coordinate and control a full range of business support services for a specific professional area of work, to ensure that services are delivered effectively. At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. They have responsibility for undertaking specialized business support work, such as organisation and coordination of work. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources, and coach and/or coordinate a team of support staff.

Eligibility:

You must have:

Completion of secondary school education. A post-secondary certificate in the related functional area.
Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.
Good communication skills in order to provide specialized business support services to a wide range of individuals.
Ability to analyse and interpret financial data and monitor budgets.
Ability to proactively identify and recommend areas for improvement to the design and delivery of specialized services.
Ability to build relationships with a variety of individuals across functions.
Experience in coordinating the work of others and self and training and supporting others.
Ability to maintain confidentiality.
Fluency in both oral and written communication in English language.
Understand and communicate the strategic objectives: coaches team in the most effective ways to communicate WFP’s strategic objectives to WFP team and partners in the field.
Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
Facilitates team building activities to build rapport in own unit.
Encourage innovation & creative solutions and identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
Build strong external partnerships and sets an example and provides guidance to team on how to build relationships with external partners.
Be clear about the value WFP brings to partnerships and organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

Your Responsibilities:

You will be responsible of:

Provide dedicated executive assistant support.
Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work.
Actively seek and use feedback to improve business processes and procedures.
Respond to complex business support queries in order to provide a timely and accurate resolution of enquiries for clients.
Oversee the maintenance of records and databases to ensure information is organised and readily available for staff and compliant with all relevant regulations and policies.
Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.
Assist managers in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively.
Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.
Provide a full range of complex business support services to staff to contribute to the effective functioning of business operations.
Provide advice, support and/or training to junior support staff in the provision of business support services, in order to support their learning in providing business support.
Coordinate tasks of junior colleagues to ensure support services are delivered consistently and to the required standards.

About World Food Program:

The World Food Program (WFP) is the food-assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security. According to the WFP, it provides food assistance to an average of 91.4 million people in 83 countries each year. From its headquarters in Rome and from more than 80 country offices around the world, the WFP works to help people who cannot produce or obtain enough food for themselves and their families. It is a member of the United Nations development group and part of its executive committee.

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