Job Opportunity with the United Nations as a Special Assistant, Administration in USA

Date limite : 02 août 2020

Organisation à but non lucratif: United Nations

Consultée 191 fois

Job Opportunity with the United Nations as a Special Assistant, Administration in USA

Niveau d'études: Premier cycle

Opportunités: Emploi

Pays hôte: États-Unis

Région: Amérique

United Nations offers a job opportunity to work as a special assistant, administration. This position is located in the office of the director, Business Transformation and Accountability Division (BTAD), Department of Management Strategy, Policy and Compliance (DMSPC). The incumbent reports directly to the director 


You must have:

  1. Knowledge of program management, administrative, budgetary, financial and human resources policies and procedures. 
  2. The ability to apply various United Nations administrative rules and regulations in work situations.
  3. Demonstrate conceptual analytical and evaluative skills to conduct independent research and analysis.
  4. The ability to identify issues, formulate opinions, make conclusions and recommendations.
  5. The ability to coordinate complex projects with clients and stakeholders. 
  6. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter. 
  7. Be conscientious and efficient in meeting commitments, observing deadlines and achieving results.
  8. Be motivated by professional rather than personal concerns.
  9. Shows persistence when faced with difficult problems or challenges.
  10. Remains calm in stressful situations. 
  11. Ensuring equal participation of women and men in all areas of work.
  12. Works collaboratively with colleagues to achieve organizational goals.
  13. Solicits input by genuinely valuing others’ ideas and expertise.
  14. Be willing to learn from others; places team agenda before personal agenda. 
  15. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
  16. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  17. Develops clear goals that are consistent with agreed strategies.
  18. Identifies priority activities and assignments; adjusts priorities as required.
  19. Allocates appropriate amount of time and resources for completing work.
  20. Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  21. Delegates the appropriate responsibility, accountability and decision-making authority.
  22. Makes sure that roles, responsibilities and reporting lines are clear to each staff member.
  23. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills.
  24. Monitors progress against milestones and deadlines.
  25. Regularly discusses performance and provides feedback and coaching to staff.
  26. Encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
  27. Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, human resources, information technology, program management or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
  28. A minimum of seven years of progressively responsible experience in administration, program or project management, coordination, communication or related field is required.
  29. Experience in development of administrative policies and drafting reports.
  30. Experience in coordination/liaison with intergovernmental/ legislative bodies.
  31. Experience in supervising staff.
  32. It's preferred to have experience in change management, development and implementation of new initiatives/strategies.
  33. It's preferred to have experience in program development, monitoring and evaluation.
  34. Be fluent in English and it's preferred to have knowledge in French. Knowledge of another official United Nations language is an advantage.
  35. For more information, click here.  

Your Responsibilities:

You will be responsible of:

  • Leads or participates in teams involved in business transformation and accountability, analyses new needs, including resources and budgetary implications, and defines work strategies, including for streamlining of processes.
  • Initiates and coordinates policy and program formulation, development, monitoring and implementation particularly in the areas of recruitment, staffing, vacancies, monitoring and reporting, ensuring consistency in the application of UN rules and procedures.
  • Leads, oversees and coordinates the preparation and implementation of the work program and budget through regular reviews, drafts routine and ad hoc outputs/correspondence, and provides effective monitoring reports and data. 
  • Identifies deviations from plans and proposes corrective measures. You will monitor program implementation; drafts, coordinates and supervises preparation of statements, reports and other material requiring consolidated response, including to senior management and to the general assembly and other entities, such as oversight bodies, responses to audit requirements.
  • Ensures follow-up, as necessary, and monitor implementation of recommendations directly involving BTAD made by the assembly, oversight bodies and auditors; participates in meetings of legislative bodies and other entities as required.
  • Represents the director in meetings as required.
  • Initiates and conducts studies to improve budget reporting and cost-effective utilization of BTAD program resources.
  • Establishes and maintains a set of sound procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.
  • Produces major/complex reports for management.
  • Performs other related work as required.

About United Nations:

The United Nations (UN), was established in 1945, is an intergovernmental organization responsible for maintaining international peace and security, developing friendly relations among nations, achieving international cooperation, and being a center for harmonizing the actions of nations. It is the largest, most familiar, most internationally represented and most powerful intergovernmental organization in the world.

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