Job Opportunity as a Logistics and Administration Officer at The IRC in Tunisia

Date limite : 16 oct. 2019

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Job Opportunity as a Logistics and Administration Officer at The IRC in Tunisia

International Rescue Committee (IRC) has a vacancy as a full-time Logistics and Administrative Officer (LAO) for its program in Tunisia. As The IRC is in the process of setting up a new humanitarian program in Libya to provide humanitarian relief to those in need shortly thereafter, and it is currently planning for this new operation from Tunisia, Successful candidate will  work under the direct supervision of the Supply Chain Manager (SCM), and will support the setup of the IRC’s operations in Tunisia.

Eligibility Criteria:

  1. At least two years of work experience in logistics and administration; NGO experience preferred.
  2. Fluency in Arabic and working knowledge of English required, both written and verbal, plus familiarity with Tunis district.
  3. Staff supervision experience strongly preferred.
  4. Organized, detail-oriented, proactive and a team player.
  5. Excellent communication, negotiation, and interpersonal skills.
  6. Excellent analytical and problem-solving skills.
  7. Understanding of and commitment to humanitarian principles.
  8. Strong computer competency with word processing, spreadsheets, databases, and other IT skills.

Main Responsibilities:

  • Logistics:
    1. Research and maintain a good working knowledge of local market vendors and prices.
    2. Procure supplies from local vendors in accordance with the IRC’s procurement policies.
    3. Manage and maintain the IRC’s vehicles.
    4. Train and supervise the IRC’s drivers, to ensure they adhere to the IRC policies related to speed limits, unauthorized passengers, and proper recording of movements in logbooks.
    5. Collect and maintain all procurement documentation for the IRC’s records.
  • Administration:
  1. Identify rental properties, including staff accommodation and office space, and oversee the furnishing and maintenance of the IRC’s properties
  2. Identify and supervise handymen, maintenance workers, and laborers.
  3. Manage relationships with property landlords and follow-up on contract renewals as relevant.
  4. Maintain organized lists of IRC assets and equipment, advise the SCM on assets and property that are due for replacement, return, or disposal.
  5. Maintain contact lists for staff, visitors, and partners.
  6. In collaboration with the Head of Office, liaise with the local authorities, prepare documents required for international staff and visitor visas, work permits, and other related government requirements related to administration.
  • Other Responsibilities:
    1. Support security management efforts for the IRC’s office and guesthouses.
    2. Attend and participate in training identified/organized by the SCM.
    3. Follow any new IRC procedures and guidelines designated in circulars.
    4. Report any violations of IRC’s three core values (Integrity, Service and Accountability) as per IRC Way reporting mechanism.
    5. Perform other duties as may be assigned by the SCM.

Key Working Relationships:

  • Position Reports to Supply Chain Manager.
  • Position directly supervises: Log / Admin assistant.
  • Indirect Reporting: Head of Office.
  • Other Internal and external contacts:
  • Internal: Field Coordinator, Health Coordinator, Senior HR Manager, and Finance Controller.

External: Vendors, property landlords.

About IRC:

The International Rescue Committee (IRC) responds to the world’s worst crises and helps people to survive and rebuild their lives. It works in over 40 countries to restore safety, dignity and hope, IRC leads the way from harm to home. The IRC has headquarters offices in New York and London.

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Pays hôte: Tunisie

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